Equity, Diversity and Inclusion:
It is the National Arts Centre’s goal to be a more welcoming, inclusive, accessible, and diverse organization for all Canadians. We believe that the basis of this inclusivity requires a socially and culturally diverse workforce and, therefore, we actively seek to recruit candidates who identify as women, Indigenous, Black, Persons of Colour (IBPoC), persons from the LGBTQ2+ community and persons with disabilities. We encourage you to self-identify in the recruitment process.

COVID-19 pandemic:
The incumbent may be required to work remotely either full-time or in a hybrid fashion until the end of the pandemic. All necessary working tools needed to fulfill the duties and responsibilities of this position will be provided to the employee for this purpose.

Resulting from the COVID-19 pandemic, to ensure the safety of all NAC employees, and in keeping with Ottawa Public Health (OPH) guidelines, it is recommended that while working from the NAC employees should wear masks. Whether individuals decide to wear a mask or not, we thank you for being respectful of others’ choices. Additionally, it is recommended to follow OPH guidelines on workplace preventive practices, (such as distancing, masking when distancing is not possible, ventilation, cleaning, workplace testing, and screening programs) to help prevent transmission.

On occasion, the NAC may impose the wearing of masks and the enforcement of rapid testing should it be deemed reasonable and necessary to do so.

Please know that although we remain under a declared pandemic, events and activities are gradually returning to the building. Consequently, staff members are expected to return to the workplace as required, or perform a combination of remote work and work from the National Arts Centre (NAC). Your direct supervisor will provide guidance and information related to the NAC's Hybrid Work Policy.

Introducing the National Arts Centre.
The National Arts Centre (NAC) is Canada’s bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams—the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety—and nurtures the next generation of audiences and artists from across Canada.

Curious to learn more? We invite you to read our strategic plan for 2020-2023 in The Next Act.

Collaboration, innovation and community-led engagement are only some of the many initiatives the NAC will leverage to help shape a more diverse, equitable, and inclusive future for the performing arts in Canada, one that embodies our slogan and loudly proclaims that Canada is our stage.

Job Number: J0123-0268
Employment Type: Full-Time continuing
Job Category: Development
Open Positions: 1
Posting Date: January 9, 2023
Closing Date: February 5, 2023
Salary: $46,500.00 - $60,000.00/Year
Language Requirement: Bilingual is an asset
Working Hours: Monday to Friday, 9:00 a.m. to 5:00 p.m. (35 hours per week)
Job Reports To: Senior Development Officer, Major Gifts

Key Activities

The Development Coordinator, Major Gifts, will liaise closely and collaborate with members of the Major Gifts Team, and occasionally with CEO of the NAC Foundation and with the Director of Philanthropy and Campaign. Reporting directly to the Senior Development Officer, Major Gifts, the incumbent will focus on supporting the team through administrative duties such as meeting coordination, meeting preparation and database upkeep.

Specific duties may include the following:
• Assist the team with external meeting management and preparation of meeting materials including briefing notes, proposals, presentations, reports and other materials as required;
• Monitor donor activity, ensuring that contract reports and follow up actions needed are recorded and completed;
• Prepare donor correspondence, gift agreements, pledge reminders, gift acknowledgement letters, briefing materials, and project and program profiles for a suite of NAC/NAC Foundation initiatives;
• Provide support in the coordination of stewardship materials with major donors and partners regarding the impact of their giving, the use of funds and periodic updates as necessary;
• Ensure appropriate and timely communications with donors including, but not limited to, prompting gift acknowledgements/thank you letters, preparing invitations to special events, etc.;
• Develop and maintain understanding of team processes and processes for working with other teams in the Foundation;
• Perform data-entry, expense reporting and filing of information on behalf of the team, maintain and update donor records, and monitor major gifts reports;
• Monitor and support the execution of donor agreement fulfillment, pledge fulfillment and stewardship activities;
• Occasionally assist in organizing, coordinating and managing donor cultivation and stewardship activations and events;
• Assist in other duties as required in furthering the goals of the Development team and the Foundation.

Skill Requirements

• High school diploma or equivalent experience;
• Experience in donor/customer/client services (an asset being in a performing arts setting);
• Advanced knowledge of Microsoft Office software, including MS Teams, Outlook or similar scheduling software;
• Knowledge of the Canadian charitable, philanthropic and not-for-profit sector;
• Proficiency with databases and data entry; knowledge of Raiser’s Edge specifically an asset;
• Prior customer service experience considered an asset;
• Ability to operate and thrive in a collaborative environment, as well as to work independently;
• Demonstrated flexibility and initiative;
• Ability to think strategically and adapt quickly;
• Detail oriented, focused and strategic thinker, with passion and energy;
• Excellent interpersonal, verbal and written communications skills in English; bilingualism an asset.

Who Can Apply

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

All communication will be conducted through email and interviews via videoconferencing or in person. Please ensure to have the most up-to-date information on your résumé including your current email address.

While we appreciate all applications, only those selected for an interview will be contacted by us.

Important Notice

If you are a person with a disability and require accommodation for an interview or written exam, please advise us when initially contacted.

The successful candidate will be required to provide the original or a certified copy of their education credentials as appropriate, along with proof of a valid Criminal Background Check as a condition of employment.