Administrative Assistant, National Creation Fund


Canada is our stage
Those four words inform everything we do as a catalyst for performance, creation and learning across this great land. We are proud to be a home for many of Canada’s most exciting artists who captivate audiences on our four stages and on our stages across the country.

Job Number: J0717-0748
Job Title: Administrative Assistant, National Creation Fund
Employment Type: Full-Time, Term
Job Category: Arts Management
Open Positions: 1
Posting Date: July 26, 2017
Closing Date: August 27, 2017
Salary: $36,800.00 - $55,900.00/Year
Language Requirement: Bilingual
Working Hours: Monday to Friday
Job Reports To: Artistic Producer

Key Activities

Full-time, 5 year term

About the National Creation Fund
Beginning in the fall of 2017, the National Creation Fund will invest $3 million a year in 15 to 20 compelling and ambitious new Canadian works in theatre, dance and music – works that have strong artistic teams and strong producing partners, and that are likely to have national and international impact.

These works will come from artists and arts organizations across the country. The National Creation Fund will invest in the development of new work – the research, residencies and workshopping that ideally take place long before a show opens. The Fund will also invest in promising productions that need additional development after their first runs to produce stronger, more polished work that will be remounted and toured.

Key activities:
Under the direction of the Artistic Producer, the Administrative Assistant provides administrative, organizational, and tracking support for the National Creation Fund selection and investment process. The incumbent will assist various members of the team with administrative duties, including but not limited to:
• Responding to inquiries;
• Corresponding with artists and arts organizations;
• Tracking and filing of all submissions and requests;
• Managing schedules for senior staff;
• Preparing weekly and monthly activity reports;
• Overall office management to include answering email and telephone requests, ordering office supplies, mail distribution, credit card reconciliation, booking travel and travel reimbursement, completing forms, etc;

Skill Requirements

 Post secondary degree or college diploma with a minimum of two to three (2-3) years of related experience (or an equivalent combination of education and experience);
 A strong degree of attention to detail, professionalism, tact and diplomacy;
 Exceptional communications skills in French and English, written and spoken;
 Ability to draft and proof general correspondence;
 Advanced computer skills including Microsoft Suite (Word, Excel, Outlook, Power Point & Access), and other database or CRM software;
 Ability to create, organize and maintain a comprehensive filing system;
 Proven organizational skills, and an ability to prioritize and multi-task;
 Adaptability in a fast-paced and highly charged environment, and a willingness to “jump in” to get the job done;
 Previous administrative experience in a performing arts environment (music, theatre & dance) is an asset;
 A past record of satisfactory attendance and punctuality is a requirement.*

*Regular attendance at work is an expectation of employment and an essential part of every job.

Who Can Apply

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens and permanent residents. Candidates invited to an interview will be responsible for all travel and accommodation expenses. If relocation is required, the successful candidate will be expected to pay for his/her relocation expenses.

As an employer who values diversity in its workforce, we encourage candidates to self-identify as members of the following designated groups: women, visible minorities, aboriginal peoples and persons with disabilities.

While we appreciate all applications, only those selected for interview will be contacted.

Important Notice

If you are a person with a disability and require accommodation for an interview or written exam, please advise us when initially contacted.