Equity, Diversity and Inclusion:
It is the National Arts Centre’s goal to be a more welcoming, inclusive, accessible, and diverse organization for all Canadians. We believe that the basis of this inclusivity requires a socially and culturally diverse workforce and, therefore, we actively seek to recruit candidates who identify as women, Indigenous, Black, Persons of Colour (IBPoC), persons from the LGBTQ2+ community and persons with disabilities. We encourage you to self-identify in the recruitment process.

COVID-19 pandemic:
The incumbent may be required to work remotely either full-time or in a hybrid fashion until the end of the pandemic. All necessary working tools needed to fulfill the duties and responsibilities of this position will be provided to the employee for this purpose.

The NAC recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. Therefore, an offer of employment shall be conditional upon receipt of written confirmation that the selected candidate has been fully vaccinated. Certified medical conditions will be accommodated as well as exemptions based on established religious objection.

The above information will be filed in keeping with the Privacy Act.

Introducing the National Arts Centre.
The National Arts Centre (NAC) is Canada’s bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams—the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety—and nurtures the next generation of audiences and artists from across Canada.

Curious to learn more? We invite you to read our strategic plan for 2020-2023 in The Next Act.

Collaboration, innovation and community-led engagement are only some of the many initiatives the NAC will leverage to help shape a more diverse, equitable, and inclusive future for the performing arts in Canada. One that embodies our slogan and loudly proclaims that Canada is our stage.

Located in Ottawa, the NAC is home to the internationally acclaimed National Arts Centre Orchestra under the artistic and creative leadership of Music Director Alexander Shelley.

Job Number: J1121-0783
Employment Type: Full-Time, Term
Job Category: Administration / Clerical
Open Positions: 1
Posting Date: November 12, 2021
Closing Date: December 12, 2021
Salary: $45,100.00 - $58,200.00/Year
Language Requirement: Bilingual
Working Hours: 35 hours / week. 2-year contract.
Job Reports To: Orchestra Manager

Key Activities

Under the authority of the Orchestra Manager, the Assistant Personnel & Digital Media Administrator has a practical reporting relationship with the Orchestra Personnel Manager. The incumbent is responsible for providing administrative support to the Personnel Manager in the creation of documents relating to musicians’ contracts, scheduling, attendance, payroll and digital media rights management. They also support the Personnel Manager in the planning, scheduling and execution of the NAC Orchestra recruitment strategy, including auditions. This may include supervision of rehearsals and performances. They also support the broader Music and Education departments in an administrative and research role to execute the Digital Media activities and strategy for the Orchestra.

Other duties and responsibilities:
• Draft all weekly payroll documents, including Extra Musician contracts, media payment spreadsheets and associated union contracts, NAC Orchestra media and education/outreach activity tracking spreadsheets.
• Maintain the NACO Musicians’ calendar, monthly bulletin and mailing list.
• With the Personnel Manager, organize and implement NACO auditions.
• Administrative support for the NAC Orchestra digital media strategy including associated paperwork, research and rights management.
• Prepare information memo and liaise on a variety of issues with musicians.
• Process paperwork related to insurance coverage for musicians’ instruments.
• Occasional supervision of rehearsals and performances: will be responsible for ascertaining, managing and resolving orchestral needs during services.

Skill Requirements

• Post-secondary degree in Music, Arts Administration or a related field and a minimum of two (2) years of professional experience in arts administration or an equivalent combination of education and experience;
• Superior organizational skills with an ability to identify and manage priorities under pressure;
• Excellent judgment and common sense;
• Excellent administrative skills;
• Excellent interpersonal and communication skills;
• Excellent event coordination skills;
• Advanced computer skills in Word, Excel and Outlook;
• Ability to maintain discretion with sensitive and/or personal information;
• Ability to work independently and as part of a team;
• Ability to manage conflicting schedules and multiple tasks;
• Ability to work occasional evenings and weekends;
• Priority will be given to candidates with strong proficiency in both official languages (verbal and written).

Who Can Apply

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

All communication will be conducted through email and interviews via videoconferencing. Please submit your cover letter and resume and ensure to have the most up-to-date information on your resume including your current email address.

While we appreciate all applications, only those selected for an interview will be contacted by us.

Important Notice

If you are a person with a disability and require accommodation for an interview or written exam, please advise us when initially contacted.

The successful candidate will be required to provide the original or a true certified copy of their education credentials as appropriate, along with proof of a valid Criminal Background Check as a condition of employment.