ASSISTANT TO THE MUSIC DIRECTOR AND OFFICE ADMINISTRATOR

 
 

Equity, Diversity and Inclusion:
It is the National Arts Centre’s goal to be a more welcoming, inclusive, accessible, and diverse organization for all Canadians. We believe that the basis of this inclusivity requires a socially and culturally diverse workforce and, therefore, we actively seek to recruit candidates who identify as women, Indigenous, Black, Persons of Colour (IBPoC), persons from the LGBTQ2+ community and persons with disabilities. We encourage you to self-identify in the recruitment process.

COVID-19 pandemic:
The incumbent may be required to work remotely either full-time or in a hybrid fashion until the end of the pandemic. All necessary working tools needed to fulfill the duties and responsibilities of this position will be provided to the employee for this purpose.

The NAC recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. Therefore, an offer of employment shall be conditional upon receipt of written confirmation that the selected candidate has been fully vaccinated. Certified medical conditions will be accommodated as well as exemptions based on established religious objection.

The above information will be filed in keeping with the Privacy Act.

Introducing the National Arts Centre.
The National Arts Centre (NAC) is Canada’s bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams—the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety—and nurtures the next generation of audiences and artists from across Canada.

Curious to learn more? We invite you to read our strategic plan for 2020-2023 in The Next Act.

Collaboration, innovation and community-led engagement are only some of the many initiatives the NAC will leverage to help shape a more diverse, equitable, and inclusive future for the performing arts in Canada. One that embodies our slogan and loudly proclaims that Canada is our stage.

Job Number: J0422-1479
Job Title: ASSISTANT TO THE MUSIC DIRECTOR AND OFFICE ADMINISTRATOR
Employment Type: Full-Time continuing
Job Category: Arts
Open Positions: 1
Posting Date: May 2, 2022
Closing Date: May 29, 2022
Salary: $45,100.00 - $58,200.00/Year
Language Requirement: Bilingual
Working Hours: Monday to Friday. Based on a 35-hour workweek. Some evenings and weekends are required.

Key Activities

The Assistant to the Music Director and Office Administrator strategically supports the artistic leader of the NAC Orchestra with schedule maintenance and travel planning (including travel budget management) and oversees the Music Director’s administrative duties for the NAC Orchestra, liaising regularly with NACO operations and artistic teams. As their representative, the Assistant supports the Music Director by organizing and coordinating internally with the Music and Music Education departments, the NAC Foundation, and the CEO of the NAC, as well as external stakeholders. The Assistant works with the NAC’s Marketing, Communications and Digital Experiences + Design staff, in the coordination and preparation of materials for press events and public presentations, liaising with NAC translation as necessary.

As Office Administrator, the incumbent provides general administrative support and office management for the Music Department. This includes arranging staff travel, filing reports, and issuing concert program memos for internal distribution, preparing ticket requests for staff and guest artists, and coordinating logistics of pre- and post concert events.

Essential duties include, but are not limited to:
• Managing Music Director’s calendar and contacts;
• Booking travel and reconciling costs against budget;
• Handling correspondence, in English and French;
• Supporting Music Director in media and communications events;
• Filing expense and staff absence reports;
• Supporting artistic and operations staff during concert production.

Skill Requirements

• Post-secondary degree in Music or a relevant field of study, and a minimum of 3 years' experience in office administration (or a relevant field);
• Excellent interpersonal and communication skills;
• Proven experience with logistics and planning,
• Strong problem-solving skills, initiative and sound judgement;
• Ability to evaluate and manage priorities;
• Ability to work under pressure as part of a very busy team;
• Proficiency in Microsoft Office suite, Teams, and Social Media;
• Fluent in both official languages;
• Discreet, flexible, and available to work within an irregular schedule, occasional evenings and weekends;
• Valid Canadian driver’s license an asset.

Who Can Apply

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

All communication will be conducted through email and interviews via videoconferencing. Please submit your cover letter and resume and ensure to have the most up-to-date information on your resume including your current email address.

While we appreciate all applications, only those selected for an interview will be contacted by us.

Important Notice

If you are a person with a disability and require accommodation for an interview or written exam, please advise us when initially contacted.

The successful candidate will be required to provide the original or a certified copy of their education credentials as appropriate, along with proof of a valid Criminal Background Check as a condition of employment.

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